Administrative Assistant Job at Coda Search│Staffing, Philadelphia, PA

L1BsbnFHd1ljOVNweU1HM3BLa29MUlNDV0E9PQ==
  • Coda Search│Staffing
  • Philadelphia, PA

Job Description

Job Description

ASAP START

Key Responsibilities:

  • Serve as the first point of contact for clients and visitors; greet guests and provide a professional, welcoming experience.
  • Provide administrative and operational support to advisors and staff, including preparing meeting materials, correspondence, and presentations.
  • Coordinate office functions such as scheduling, supply ordering, and vendor communications.
  • Assist with document management, data entry, and maintenance of client files and records.
  • Support the preparation and distribution of client communications and marketing materials.
  • Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other internal systems to manage workflow and documentation.
  • Collaborate with colleagues to ensure efficient office operations and adherence to firm standards.
  • Assist with payroll or other administrative tasks as needed

Qualifications:

  • 3+ years of administrative or office management experience;
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); comfortable learning new systems.
  • Exceptional attention to detail and organizational skills.
  • Strong communication and interpersonal skills — able to interact effectively with clients and internal teams.
  • Professional demeanor, reliability, and ability to maintain confidentiality.
  • Must be available to work onsite five days per week

Job Tags

Work at office, Immediate start,

Similar Jobs

Ferrero

MRO Clerk Job at Ferrero

Job Location: Augusta Augusta, GA About the Role: Direct support of MRO Supervisor to assist in inventory cycle counting and to correctly maintain accuracy of inventory level analysis. Daily input of parts inventory to maintain accuracy of the current stock...

Whitman, Requardt and Associates, LLP

Environmental Scientist - Entry Level Job at Whitman, Requardt and Associates, LLP

 ...join our team - help us to design the infrastructure and buildings that improve the world! We are currently seeking an entry-level Environmental Scientist to join our Water Resources team in our Mechanicsburg, PA office. Responsibilities: Responsibilities... 

Geisinger

RN - Graduate Registered Nurse (Geisinger Medical Center, Danville) Job at Geisinger

Job Title: RN - Graduate Registered Nurse (Geisinger Medical Center, Danville) Location: Danville, Pennsylvania Job Category: Inpatient RN - Registered Nurse, Nursing and Nursing Support Schedule: Rotation Work Type: Full time Department: Talent Management...

DHL Express USA, Inc.

Americas Fleet Data Analyst Internship Job at DHL Express USA, Inc.

 ...contributions make us the #1 Express Delivery and Logistics Company in the world. DHL Express is committed to maintaining an environment that empowers every team member to make the Fleet, Data Analyst, Intern, Analyst, Operations, Management, Technology DHL Express USA, Inc.

Ferrero

Regional Sales Manager, Grocery Northeast Job at Ferrero

Job Location: Northeast Region About the Role: As the Regional Sales Manager, Northeast Region, you will take the lead in shaping and executing a strategic retail sales plan for the retailers in the region, driving both sales and profit growth across Ferreros existing...