The Administrative Assistant performs various administrative and office support activities for the office. The position includes answering phones, making copies, word processing, and preparing submission packages.
Answer multi-line telephone system and direct calls accordingly.
Receive and direct clients and/or visitors.
Responsible for document and plan reproduction, word processing, filing, and sending faxes.
Make plan sets.
Assist in preparation and finalization of client proposals.
Prepare and coordinate reports and engineering submission packages.
Maintain office files, documents and environment.
Schedule meetings and conference calls as required.
Handle daily distribution of external and internal mail. Ensure outbound mail is processed timely.
Perform other duties as assigned.
High School Diploma required; Associate's Degree or Business School Certificate a plus.
2+ years' experience in an office environment and/or administrative role required.
Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint.
Well-organized and highly motivated.
Excellent written, oral communication and customer service skills.
Must be able to prioritize work and multi-task.
Self-starter who can work independently and with team members.
Critical thinking skills and the ability to problem solve are a must.
We strive to provide a great company culture consisting of a variety of team building events: trivia nights, softball and volleyball leagues, mini golf tournaments, BBQ's, happy hours, poker nights, catered weekly staff meetings, surfboard lending programs, and much more. We offer a competitive compensation plan including:
Health Insurance Benefits
Disability and 401k Retirement Accounts
Paid Vacation and Sick Time
Paid Holidays
Parental Leave
Tuition Reimbursement
Pathways for Career Advancement
The salary range for this position is $22 - $27.50/hr
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