Job Description

A corporate company is seeking a Bilingual Japanese/English Executive Assistant to join their team in Manhattan Beach, CA. This position is responsible for support to the CEO and for Planning Dept Operations. A bachelor’s degree, 4+ years of office administration at a corporate level, proficiency with Microsoft Office (Word, Excel, PowerPoint), some finance/accounting experience, and ability to speak, read, and write Japanese are required. This is a full-time, exempt, in-person position, with a bonus, excellent benefits and 401k. ***Similar position is also available in West Los Angeles***

Bilingual Japanese/English Executive Assistant Duties:

- Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently

-Provide support for planning department operations (creating materials, managing materials, setting up meetings, etc.)

-Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows

-Manage communication with employees by liaising with internal and external executives on various projects and tasks

-Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

-Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics

-Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives

-Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals

-Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database

-Maintain professionalism and strict confidentiality with all materials

-Organize team communications and plan events, both internal and off-site

Bilingual Japanese/English Executive Assistant Skills:

- Must have a bachelor’s degree

-Must have 4+ years of office administration at a corporate level

-Must be able to speak, read, and write Japanese

-Must have finance/accounting experience

-Must be proficient with Microsoft Office (Word, Excel, PowerPoint)

-Strong time-management skills and an ability to organize and coordinate multiple concurrent projects

-Ability to maintain confidentiality of information related to the company and its employees

****If interested, please apply with your most updated resume including your minimum salary requirement and why you left/or are looking to leave your current company. ****

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Activ8 West- Los Angeles (Japanese Recruiting Company) Recruitment & Solutions / Renaissance Resources Inc., has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

We screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates. All offers of employment may be contingent upon successful completion of a background check in compliance with applicable laws. We prioritize direct applicants; third-party resumes may not be reviewed.

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