Job Description

Job Description

Job Description

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*This is an onsite role located in our Plymouth Meeting, PA office

Position Summary: The Commercial Settlement Coordinator at Westcor, is responsible for managing the commercial settlement processes. This role involves collaborating closely with managers to ensure all settlement documentation is accurate and complete. Looking for someone with strong organizational abilities, attention to detail, and effective communication skills. The coordinator will play a crucial role in facilitating smooth and efficient settlement operations.

Essential Functions

Role and Responsibilities:

For Disbursement Only Transactions:

• Accept and open files from Agents and/or Agency Representatives on behalf of Agents. Communicate product requirements and provide appropriate wiring instructions promptly.
• Receive and recreate settlement statements received for disbursement-only files in a timely fashion.
• Request/obtain payoffs, invoices, wiring instructions, and overnight addresses for any anticipated disbursements.
• Review and independently validate all wiring instructions, and prepare overnight label(s) for any payments not being wired.
• Confirm receipt of all necessary funds to disburse.
• Obtain funding authorization from appropriate parties.
• Initiate all wires and work with others to ensure the release of all wires. Print all checks and supporting evidence to be included in overnight packages.
• Communicate disbursement status and provide a confirmation number. Report/disbursement ledger to all parties.
• Verify against the closing statement that all disbursements have been paid promptly and correctly.
• Manage relationships with title agents and companies to help them facilitate their disbursements.
• Correspond with agents, clients, lenders, builders, real estate agents, and attorneys as needed.
• Follow up on any held funds and escalate as necessary to ensure all transactions get to zero balance as quickly as possible.

For Insured Transactions:

• Understand the commercial escrow process to determine what steps need to be taken to transfer the title of property according to the conditions called for in the real estate contract, title commitment, and lender instructions.
• Collect all taxes due, HOA dues, and any delinquencies and/or principal and interest.
• Request/obtain payoffs, invoices, wiring instructions, and overnight addresses for any anticipated disbursements.
• Prepare commercial closing settlement statements and any real estate closing documents necessary to ensure title insurance is issued at closing.
• Prior to disbursement, confirm all funds are collected, all appropriate documents are checked for accuracy, and, if required, that all signatures are collected, and acknowledgments and legal descriptions are correct.
• Before recording, verify all legal documents for correct acknowledgments, and legal, and lien information.
• Review and independently validate all wiring instructions, and prepare overnight label(s) for any payments not being wired.
• Obtain funding authorization from appropriate parties.
• Initiate all wires and work with others to ensure the release of all wires. Print all checks and supporting evidence to be included in overnight packages.
• Ensure all payoffs have been collected, mailed, delivered, or wired according to instructions.
• Communicate disbursement status and provide confirmation number report/disbursement ledger to all parties.
• Correspond with agents, clients, lenders, builders, real estate agents, and attorneys as needed.
• Follow up on any held funds and escalate as necessary to ensure all transactions get to zero balance as quickly as possible.

General:

• Comply with Company policies, procedures, and regulatory requirements and complete mandatory company compliance training by prescribed deadlines.
• Dependable, reliable and punctual attendance is required, which includes in-office attendance and/or attendance at company, industry, or other events that occur outside regular business hours.
• Collaborate and interact effectively and professionally with all levels of management, employees, and customers by email, phone, and video conferences and in person.
• When needed, delegate work to and manage the work of escrow assistants in the real estate transaction process.
• Manage a pipeline and work queues as assigned.
• Consistently meet and exceed all production goals as set forth by management.
• Assist in fulfilling other duties as may be necessary.

Competencies

• Strong familiarity with data entry
• Knowledge or strong interest in Commercial Title Escrow
• Demonstrated typing accuracy and attention to detail
• Excellent written, verbal, and social communication skills
• Ability to handle multiple tasks to prioritize needs and expedite tasks upon request
• 3+ years of related experience
• Experience utilizing ResWare or similar title software preferred.

We offer some great perks:

• Health, dental, and vision benefits.
• Employer-paid disability and life insurance.
• Flexible spending accounts.
• 401K with company match.
• Paid time off and company-paid holidays.
• Wellness resources.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand; walk; use hands to handle, or feel; and reach with hands and arms.

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