Job Description

WISE Advise + Assist Team Executive Virtual Assistant *We do not have any openings for this position at this time. Applications will go into our applicant pool for future openings.* Summary WISE Advise + Assist Team is seeking a responsible and resourceful Executive Virtual Assistant (EVA) to support a portfolio of clients. The EVA provides exceptional customer service, creates and updates reports, manages inboxes and calendars, organizes travel and other arrangements, and executes other organizational tasks. The ideal candidate is a scheduling ninja and extremely organized, tech-savvy, an independent problem solver, and an excellent communicator. Responsibilities Main duties include, but are not limited to: Complete administrative projects on time with accuracy Deliver high-quality work with minimum supervision Provide customer service to all levels of clients Provide quick turnaround on client correspondence, inquiries, and/or concerns Prepare for meetings Coordinate daily calendars of senior managers Read, analyze, and distribute incoming memos and submissions Arrange travel and accommodations for executives Perform office duties that include ordering supplies and managing a records database Organize data including creating documents and spreadsheets Prepare research Suggest more efficient ways to run the office and troubleshoot malfunctions Preferred Qualifications 3+ years of experience as an Executive Assistant 1+ year of C-level experience preferred Familiarity with HubSpot or other CRM web-based tracking systems Ability to organize a daily workload by priorities Must be able to meet deadlines in a fast-paced quickly changing environment Proactive approach to problem-solving with strong decision-making skills Minimum Qualifications Bachelor’s Degree 3+ years of experience managing and conducting administrative responsibilities Advanced knowledge of Google Suite Apps and/or Microsoft Office Able to work independently with minimum supervision Detail-oriented Strong communication skills, both verbal and written Ability to create and build custom reports Manage a high volume of work in a fast-paced and ever-changing environment Ability to work as a team in multiple, concurrent projects Experience working one-on-one with clients in a customer service setting Tech-savvy Willing to learn new skills and expand knowledge to better serve clients Computer Requirements For the home wireless system: Strong internet connection Firewall to protect wireless internet Do not allow others to use your wireless internet Use strong passwords for the wireless system and firewall Have 2-factor authentication for computer and critical software Good security software (McAfee, Norton, MalwareBytes, etc) Tethering or VPN to protect internet usage Additional Information We are looking for applicants who can start work within 1-2 months of the application date Position Type and Expected Hours of Work: This is a part-time hourly, contract position. Applicants must be able to commit to a minimum of 20 hours per week, 25 to 32 hours per week preferred Location: Fully remote, Conus friendly. All applicants must be able to commit to at least 2-3 hours per day between the hours of 9:00am and 5:00pm Eastern Time Other Duties: This job listing is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice #J-18808-Ljbffr Wiseadviseteam

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