Job Description
We are looking for an Office Manager/Executive Assistant to support a small investment firm in Walnut Creek. This person will play a critical role in ensuring the seamless day-to-day operations of the office while providing executive-level support to our leadership team.
Key Responsibilities:
This role combines office management with executive support duties, ensuring efficient daily operations and supporting the leadership team. Key responsibilities include:
Office Manager/Executive Support Duties:
Administrative Operations: Oversee day-to-day office activities, ensuring that all systems and processes run effectively.
Supply Management: Order office supplies, business cards, and other essential materials as needed.
Catering Coordination: Manage daily catered meals for the office, ensuring quality and timely delivery.
Event Coordination: Lead the planning and execution of major company events, such as the annual holiday party and investor conference.
Executive Support
Scheduling: Manage and coordinate complex calendars for executives, including arranging meetings and appointments.
Expense Reporting: Prepare and process expense reports for executives promptly and accurately.
Anticipatory Assistance: Proactively anticipate the needs of executives and the broader team, providing solutions before issues arise.
Required Skills and Qualifications:
Experience: Minimum of 5 years of experience in an administrative, office management, or executive support role.
Independent and Proactive: Ability to work independently, take initiative, and identify opportunities to streamline processes or improve workflows.
Attention to Detail: Highly organized, detail-oriented, and dedicated to completing tasks efficiently and accurately.
Time Management: Proven ability to handle multiple priorities and work well under pressure to meet deadlines.
Communication Skills: Exceptional verbal and written communication skills.
Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Canva, Mailchimp) and familiarity with scheduling and expense management tools
Event Coordination Experience: Experience planning and executing corporate events, such as conferences or parties, is strongly preferred.
Must be able to travel a few times a year for conferences.
If you are interested in this Office Manager/Executive Assistant role, please apply today!
• Minimum of 5 years of experience in administrative, office management, or executive support roles....using your problem-solving skills to figure out a mystery, our Private Investigator Training prepares you to take the first steps toward a new... ...Private InvestigationPrivate Investigator Optional Work Experience Students who complete their private investigator courses...
A leading security services company in Ohio seeks a Security Officer for patrol and safety duties. The role involves responding to incidents with a focus on customer service, conducting regular patrols, and requires a high school diploma or 5 years of experience. Competitive...
...Job Description Job Description Hiring Concrete finisher/Form Setter Must have 3 to 5 years of Experience Job Duties: Finishing concrete , set forms grade dirt, protecting and repairing concrete. Must have valid DL , and own transportation And Tools Willing...
Job Description Schedule: Part time Availability: Overnight (Including Weekends). Age Requirement: Must be 18 years or older Location: Chestnut Hill, MA Address: 200 Boylston Street Pay: $19.50 - $20 / hour Job Posting: 10/16/2025 Job Posting...
...commitment to our core values, respect for the family, the profession, and the individual. Work with leading experts in the funeral and cemetery profession. Benefits Financial assistant programs encouraging employees through education and development in industry...