Job Description
We are seeking a proactive, detail-oriented, and highly organized Personal Assistant to support our CEO in a dynamic and fast-paced environment. This role is based in the principal's home and involves managing both his personal life, including assisting with family and household needs. Youll be key in ensuring smooth operations across all areas, from administrative duties to managing family schedules.When applying, please state whether if you speak Spanish, this is not a necessity but a great quality for the application.Key Responsibilities:Calendar Management: Oversee the calendar, coordinating appointments, meetings, reservations, and travel arrangements.Cooking & Meal Prep: Prepare healthy, balanced meals for the family (dinner daily and occasional breakfast/lunch). Handle weekly meal planning, grocery shopping, and kitchen organization. Accommodate dietary preferences when needed.Personal & Household Management: Assist with the management of the principal's home, including overseeing household staff, visitors, serviceman, and daily operations.Liaison Role: Act as a go-between for the principal, staff, and external contacts to ensure smooth communication and reduce the principals need for direct involvement in day-to-day matters.Childcare Assistance: Help with school pickups, activity coordination, and occasional dinner support for the 11-year-old child.Administrative Support: Ensure seamless communication and workflow within the home, handling a variety of tasks to optimize the principal's day-to-day operations.Pet Care: Assist with the care of a large dog, ensuring his needs are met.Shopping & Errands: Assist in household and food shopping.Bookkeeping: With purchases/transactions. Invoice organization and management.Confidentiality: Handle sensitive and confidential information with professionalism and discretion.Other Miscellaneous: Handle other responsibilities that arise on a day-to-day basis, as requested.Qualifications:Proven experience in a Personal Assistant or similar role.Good problem solving skills.Experience working with children, particularly in a caregiving capacity.Proficiency in computer and basic tech tools.Strong organizational and time management skills, with a keen attention to detail.Exceptional communication skills (both written and verbal) and the ability to interact with all levels of staff and external contacts professionally.Ability to work independently and manage multiple tasks in a fast-paced, fluid environment.
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Clarity Healthcare Management LLC
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