Job Description

Job Description

Location: Hybrid – Onsite Monday–Thursday at 80 Park Plaza, Newark, NJ (20th Floor) + 1 remote day

Role Summary

We are seeking a Legal Secretary to support senior attorneys within the Litigation and Labor & Employment groups. This role reports to the Deputy GC and Chief Litigation Counsel and involves handling confidential tasks, preparing legal documents, calendar management, and general administrative support. The position also serves as backup for other secretarial staff when needed.

Key Responsibilities

• Prepare, proofread, and edit legal documents.
• Manage confidential and time-sensitive assignments independently.
• Handle clerical tasks such as typing, filing, copying, and mail distribution.
• Screen and prioritize correspondence.
• Maintain attorney calendars, case files, and deadline tracking.
• Coordinate meetings, client conferences, and court communications.
• Process expense reports and ensure timely file close-outs.
• Provide guidance to junior support staff when required.

Required Qualifications

• High school diploma or GED.
• Minimum 3 years of legal secretarial experience in a law firm or similar setting.
• Advanced Microsoft Word skills; plus experience with SAP, Concur, PowerPoint, and Excel preferred.
• Strong communication and interpersonal skills; able to work with senior leadership.
• Highly organized with the ability to manage multiple tasks under pressure.
• Strong attention to detail and ability to work independently.
• Customer service focus and strong teamwork abilities.
• Willingness to learn new systems and processes.

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