Job Description

Job Description

Construction Administrative Assistant

Location: Kenilworth, NJ

Company: Picerno-Giordano Construction, LLC

Job Type: Full-Time | Monday–Friday, 7:30 AM – 4:30 PM

Pay: (based on experience)

About Us

Picerno-Giordano Construction is a family-owned contractor specializing in park redevelopment, playgrounds, athletic fields, and public works projects throughout New Jersey. We’re seeking a Construction Administrative Assistant to support bid preparation , certified payroll, compliance, and office operations in a fast-paced construction setting.

Please read job description carefully before applying.

Responsibilities

Office & Project Organization

• Maintain and organize physical and digital project folders for bids, contracts, and completed jobs.
• Order office supplies and maintain general workspace organization 
• Keep active project and contract lists up to date weekly.

Certified Payroll & Reporting

• Submit Certified Payrolls (CPR) for all active public projects.
• Gather CPRs from subcontractors and submit with PGC’s CPR to clients.
• File copies digitally in job folders and mail/email transmittals as required.
• Submit CPRs through the NJ Wage Hub and file monthly AA-202 forms with clients and the NJ Department of Labor.

Bid Management

• Create bid folders and maintain entries in the bid tracker.
• Review bid specifications and extract required bid forms, insurance, and bonding requirements.
• Request insurance certificates and bid bonds through designated brokers and agencies.
• Prepare and assemble complete bid packages, including contractor/subcontractor documentation, for signature and submission.
• Track bid results, update internal systems, and manage follow-ups.

Project Setup & Close-Out

• Transition awarded bids to contract folders and update job listings and bond spreadsheets.
• Coordinate with accounting and project teams to ensure documentation accuracy.
• Verify that all completed job documents are scanned and saved before closing files.

Subcontractor Compliance

• Maintain and update subcontractor profiles with expiration dates for insurance, certifications, and other required documents.
• Request updated certificates as expiration dates approach to maintain bid eligibility.

Mark-Out Coordination

• Run and track utility mark-outs; update mark-out spreadsheet weekly to ensure validity prior to job starts.

Qualifications 

• 2+ years administrative experience (construction office preferred).
• Strong attention to detail, organization, and follow-through.
• Proficient in Microsoft Word, Excel, and Outlook.
• Experience with QuickBooks, Foundation, CompanyCam a plus.
• Familiar with public works documentation, bonding, and certified payroll highly preferred.

Benefits

• Starting at $55K (based on experience)
• PTO & paid holidays
• Health insurance options
• Supportive, team-oriented work culture

To Apply:

Submit your resume through Indeed or email info@picernogiordano.com with subject line: Construction Administrative Assistant Application.

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